Watch this 13 minute video for instructions to determine if the student or guest is in Chrome River. For example, if you have a job candidate, enter “Guest John Smith Chem job candidate.” The instructions within the tutorial videos apply to all (employee/student/guest) and Chrome River is programmed to populate regulation compliance warnings based upon the Traveler/Payee Type selected. MAKE SURE TO USE “GUEST” OR “STUDENT” AND THEN THE GUEST OR STUDENT NAME IN THE REPORT NAME. The employee entering for the student or guest will select the appropriate “Traveler/Payee Type” on the Report Header in Chrome River and will then enter Pre-Approval or Reimbursement information just as you would for an employee. On Reimbursement Expense Reports, the Non-Employee field is required (so the student or guest must be in Chrome River IF the student or guest is being reimbursed).On Pre-Approval reports, the Non-Employee field is OPTIONAL (so you can enter the Pre-Approval even when the student or guest is NOT in Chrome River).Within a few business days, the student or guest should show in Chrome River. If you cannot find the student or guest in Chrome River–and IF the guest or student is going to be paid or reimbursed by UMW–the student or guest will need to complete a COVW-9 (ONLY the COVW-9 and NOT the Vendor Registration Form) and submit the completed form to Accounts Payable. Therefore, an employee will have to enter a Travel Pre-Approval or reimbursement request for any student or guest. Only employees (not student employees) can access Chrome River. Last updated: Febru1:36 pm How do I process a Travel Pre-Approval or reimbursement request for a student or guest? A verification email will be sent to your UMW email. Follow the instructions within that email, and you should be all set to send copies of receipts directly to your Chrome River Receipt Gallery from the email address you added. On the left side of the screen under “Personal Settings,” click “Add Alternative Emails”.NOTE that each employee’s UMW email is already attached to the employee in Chrome River, and if you want to send receipts from an email other than your UMW email, simply add another email using the following steps: In Chrome River, electronic documents serve as original receipts. Simply use an electronic version of a receipt to upload into Chrome River OR take a photo of your paper receipt and email the photo to The receipt will then be available for selection within your Receipt Gallery in Chrome River.
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